Cash Advance
Please note that Cash Advances may only be able to be taken out by Concordia Faculty/Staff. Cash Advances may not be written out to a student.

Use this form in the event a CSP employee requires advance funds to travel and attend on business related work on the behalf of Concordia University. It is greatly advised that this is not used to purchase material products; CSP has many vendors that provide products with the benefits of being tax exempt and at discounted rates. Please use a purchase order.

Cash Box Advance
Use this form in the event that a CSP organization requires cash on hand at an event that is being hosted on campus where money will be exchanged and access to the cashier is inconvenient to both the hosting organization and customers.

Check Request
Use this form to pay a vendor for products or services that were acquired and a purchase order was not acquired before hand. After printing the form, attach the original invoice or other supporting documentation, and bring it to the business office on the first floor of the Poehler Administration Building.

Expense Report (Non-Travel)
Use this form for non-travel related expenses any individual has paid for with his/her own funds. Remember to attach all original itemized receipts. Two signatures are required, the reimbursable individual and the department vice-president. Once completed, bring it to the accounts payable office on the first floor of the Poehler Administration Building. For total amounts of $25 or less use the Petty Cash form. See also:

Expense Report (Travel Only)
In recognition of gasoline price increases, the IRS has adjusted the mileage reimbursement rates for 2013. Effective January 1, 2013 the mileage rate will be .565 cents/mile. Any mileage incurred should be completed on the 2013 travel expense report form and mileage supplement.

Petty Cash
Use this form for reimbursable expenses incurred for a total of $25.00 or less. Bring it along with the original itemized receipt(s) to the business office for authorization, and then to the cashier's window to receive a reimbursement. For total expenses over $25 use the Expense Report (Non-Travel) form.

Explanation of allowable travel expenses

Effective Nov 13, 2006 all employee reimbursements are now electronic transfer.  Employee reimbursements are cut on Wednesday of each week only.  Expense reports must be submitted to Accounts Payable by Friday 4:30 PM to be included in the following Wednesday check run.  Notification will be sent to the employee's campus email address advising of the direct deposit payment.  Contact Cheryl Wolfram at x8751 or PaNhia Thor at x8218 if there are any questions or concerns regarding policies for reimbursement.

Honorarium/Stipend
Use this form for payments to individuals who provided services to CSP who are not employees of the university or are university employees who provided a service/product not related to their normal work requirements. Once completed, bring it to the accounts payable office on the first floor of the Poehler Administration building
NOTE: Honorarium/Stipend requests for all Concordia faculty/staff must be brought to the Human Resources department.

Purchase Order
Use this form BEFORE purchasing products or services. Please fill out the form completely. It must be saved with a different name using the "Save As" function under the File menu option. Save it to a directory on your hard drive/computer.

Once the Purchasing department. receives and reviews the PO request, it will then be created in Banner and emailed to the listed email address. Please allow a minimum of 1 day for processing.