Graduation FAQs

Graduation FAQs

When is the commencement ceremony?

CSP celebrates with commencement every May.  If a person is completing in the summer term, they would be eligible to participate early.  The upcoming ceremony dates for May 2014 have not been established.  There are multiple ceremonies for the different program types, so please watch for further updates.

Who is eligible to apply for graduation?

If you are a graduate student, you may apply when your cohort will be done by August 31 of the summer following the May ceremony.

If you are a cohort undergraduate (evening) student, you may apply for graduation after you have 80 completed credits.  You will also need to be eligible for the upcoming ceremony.  If you will have less than 15 credits to complete by the end of spring semester with a plan to complete all credits by August 31, you are eligible to participate in the ceremony.  After submitting the application, you will need to submit a Degree Completion Plan to your advisor to be eligible for the ceremony.

If you are an traditional undergraduate (daytime) student and have 80 credits or more earned, you may apply.  If you have 96 or more credits, you are required to apply.  Once you have applied, you will need to fill out and send your major/minor planning form(s) to the Academic Advising office.  After they receive the forms and approve them, they will forward them to the Registrar's Office.  You will be contacted when our office has prepared your evaluation to come in for a degree audit.  A registration hold will be placed on your account until you have met with the Registrar's Office.

How do I apply for graduation?

Go to your CSP Connect and click on the Advising and Student Resources tab and find the Graduation box with the link to the application.  Adult Undergraduate Cohort students will also find a link to the Degree Completion Plan here.  More detailed instructions here

What is the deadline for applying?

You must be eligible to apply for the upcoming May ceremony and apply by the deadline, which is the Friday before Thanksgiving.  Late applications will be charged a $25 fee in addition to the graduation fee.

If you are a traditional daytime student with a requirement to apply in the Spring term for having 96 or more credits, then the deadline to apply online is February 7.  All planning forms must be to the Advising Center by February 14.  Your graduation audit will then be prepared and you will have to stop by the Registrar's Office by March 7 (after receiving an email from them telling you it is ready) in order to have your hold lifted before registering for 2014-15 classes later that month.

I am not planning to participate in the ceremony.  Do I need to apply?

YES.  All students need to apply to graduate even if not participating in commencement.  The application is what triggers the evaluation of your completed credits and any remaining requirements. A degree or licensure will not be awarded if there is no application.

What is a graduation evaluation or degree audit?

The audit is for Traditional (daytime) students.  It is an evaluation of your entire academic program: General Education requirements, Major or Minor requirements and overall degree requirements.  Your advisor typically will cover all of these elements with you, but this audit process double checks all requirements so that nothing is holding up your degree being awarded when your classes are done.  This is especially important when you have majors and minors in different disciplines.  Sometimes there is extra paperwork needed that you and your advisor may not be aware of or that you thought you turned in but the Registrar's office never received.  Your Major and Minor planning forms must be submitted electronically to our office through your advisor AND you must have applied online to graduate in order to have a degree audit. (Cohort students - Graduate or Undergraduate are not required to meet for an audit).

How long does an evaluation/audit take?

Preparing your evaluation will typically take at least two to three days from the time your materials are submitted.  More time is required during peak application times.  Once the evaluation has been prepared, it typically takes less than 15 minutes to cover things with the Registrar's Office. You will receive an email when the evaluation is ready and some available times will be listed for you to come in.

Why do I have a Graduation/Registration hold?

Registration holds will be placed on all potential traditional (daytime student) graduates accounts until all forms are received and the meeting with the Registrar (degree audit) has taken place. 

What is included in the Graduation Fee?

The graduation fee includes your cap and gown, your diploma and diploma cover and any medallion or pin for honors if you achieved them.  The $125 fee is mandatory for all students completing a degree at CSP.  You may order your cap and gown even if you are not participating in the ceremony.  Some graduates wish to have pictures taken in their regalia.

What are CSP's honors requirements?

Undergraduate students are eligible for honors.  Graduate and Licensure students are not eligible.  Graduate students must maintain a 3.0 to remain in the program and will receive a medallion indicating their 3.0 or above status.

As an undergraduate student, if you have completed 64 or more credits at CSP and have a GPA in the following ranges, you would be eligible for Latin Honors:

3.6 - 3.74   Cum Laude
3.75-3.89   Magna Cum Laude
3.9 - 4.0     Summa Cum Laude

If you have completed 63 or less credits at CSP and have a GPA in the following ranges, you would be eligible for the following honors:

3.75 - 3.89 with Distinction
3.9   - 4.0   with High Distinction

Honors listed in the commencement program will be estimated if your degree is not complete by mid-spring semester.  Regardless of what honors are listed in the program, your final GPA and credits completed will determine your final honors designation.  This is what will be printed on your transcript and diploma.  If your estimated honors have changed by the time your degree is awarded and you would like to exchange your medallion or pin for the correct one, please contact the Registrar's Office at 651-641-8233.

What is the graduation date that will appear on my diploma?

Dates on your diploma will indicate which term you completed your requirements.  There is a date for Spring, Summer, and Fall terms.  If you complete during Spring term, your diploma will show a May date.  It will not be the same date as the ceremony as there are several ceremonies.  Summer completers have an August date, Fall completers have a December date.

If your degree has been awarded, it is valid as of the date all your requirements are complete, which may be before the date on your diploma. Your degree would not show as awarded if we had not verified that your requirements were done. If your employer requires verification that your degree is valid because of the date differential, the Registrar's Office can write a letter to verify that your degree has been earned.